Audio-Visual Guidelines for Presenting Authors 

To ensure the effectiveness of computerized projection, it's important that you be familiar with the following guidelines. Your cooperation will be appreciated and will help keep the meeting on schedule for the benefit of all attendees. 

  • Each meeting room will consist of an LCD projector, screen, pointer, and lapel microphone.

  • Authors must provide their own laptop computer, power cord, and any proprietary cords required by their computer. 

  • You are responsible for the security of any personal equipment.

  • Because meeting attendees plan their days according to the program schedule, published presentation times must be maintained.  It is important that talks not start late or extend past their scheduled conclusion because of equipment setup or associated troubleshooting. 

  • It is the presenting author's responsibility to ensure that his/her computer is turned on and properly connected to the LCD projector no later than the "break" immediately preceding the scheduled presentation.  There will be switcher provided that enable simultaneous hookup of multiple computers to the LCD projector, thereby allowing fast and easy transition from one talk to another.

  • Although authors must provide their own computers, they should also back up their presentations (e.g., on a disc or memory stick) in case of unforeseen compatibility or set-up difficulties between their personal laptops and the LCD equipment.  Remember, all talks will be limited to the amount of time shown in the program, including time to set up.